2018 Exhibitor and Sponsor info
Share |

 

 

Reserve your space
Cardiovascular imaging is a fiercely competitive market. Whether you are looking for brand recognition, have a new product, software or technique or want to cultivate customer loyalty, SCCT2018 is the show you need to be. The Exhibit Hall will be open July 12 - 14, 2018.

The right people in the right place
SCCT2018 engages physicians and healthcare professionals interpreting cardiovascular CT in a comprehensive explorations of the most current developments in the field of cardiovascular CT principles, methodologies, appropriateness criteria and clinical practice. Meet your target audience and exceed business goals by exposing your company to key decision makers in cardiovascular CT. 

 

Book your booth
Contact Alex Skeete to reserve your space.
EMAIL: askeete@ntpevents.com
PHONE: +1.703.706.8224

 

Exhibitor resources

Exhibitor prospectus

Sponsorship and advertising opportunities

Exhibitor policies

 

General exhibitor information

SCCT2018 Dates: July 12 - 15, 2018
SCCT2018 Exhibit Hall dates:
July 12 -14, 2018

SCCT2018 Location:

Gaylord Texan Resort & Convention Center
1501 Gaylord Trail
Grapevine, TX 76051

                        

 

 

 

                     

                                                          

                                                                                                                                         

Exposition hours
Friday, July 13 9am - 7:45pm
Saturday, July 14 8:30am - 3:30pm

 

                                  

 

 

 

Exposition installation hours

Wednesday, July 11 3- 8pm
Thursday, July 12 8am - 4:30pm

 

 

 

 

Exposition dismantling hours

Booths must be dismantled on Saturday, July 14 5:45 - 9pm
Larger booths are encouraged to be dismantled after 6pm

 

 

 

 

 

 Benefits of exhibiting

  • The Welcome Reception on Friday, July 13, 2018 from 6:30 - 8pm will be in the Exhibit Hall. This reception is open to all SCCT2018 attendees. 
  • Poster Sessions and the Rapid Fire ePosters are located in the Exhibit Hall to guarantee high attendee traffic. 
  • SCCT2018 is promoted to more than 30,000 cardiologists, radiologists, technologists, nurses, and other key decision makers in the field of cardiovascular CT.
  • Your company's name and booth number will be listed in the SCCT2018 Final Program, on signage on-site, on the SCCT2018 website and the on the SCCT2018 Mobile App. 
  • Complimentary exhibitor registrations based on booth size.
  • Lead retrieval system available for an additional fee. 

 

Exhibitor contact information

Sales and sponsorships
Alex Skeete, sales executive
Email: askeete@ntpevents.com
Phone: +1.703.706.8224

 

Exhibitor customer service
Razak Kadiri, sales & exhibitor services representative
Email: rkadiri@ntpevents.com
Phone: +1.703.706.8244

 

General services contractor
Shepard Exposition Servies
10001 Fannin St., Houson, TX 77045
Customer Service: +1.410.73.-9270
Email: houston@shepardes.com

 

Booth rental fees

Exhibit fees are based on $35.00 per square foot (in US dollars) for in-line, non-island booths. For island booths that are 20' x 20' or larger, exhibit fees are based on $37.00 per square foot (US dollars). The smallest booth space available is 10' x 10'.

Included in booth rental fee:

  • An 8' high back wall and 3' side rails with drapery
  • ID booth sign with company's/organization's name and booth number
  • Tickets to the Welcome Reception (part of the booth rental fee is allocated toward support of the Welcome Reception) on Friday, July 13, 6:30 - 8pm
  • Company name listed in the SCCT2018 Final Program, on signage at the meeting and on the SCCT2018 Website
  • Security guards (Exhibit Hall only)
  • Two (2) complimentary exhibitor badges per 100sq. ft. of exhibit space, additional representatives may register for a fee of $279.00 each

Please note: Complimentary badges are not provided to SCCT Partners

Research Row Rental Fees

Tabletop displays are available to research trials only for a fee of $750 per tabletop display. As an exhibitor, you will have the opportunity to meet physicians face-to-face to discuss your research trial, its objectives, and opportunities for participation.

Included in Tabletop Rental Fee

  • One (1) 6' table skirt and two (2) chairs
  • Research trial name listed in the SCCT2018 Final Program, on signage at the meeting, and on the SCCT2018 Website
  • Security guard service (Exhibit Hall only)
  • One (1) complimentary exhibitor badge per tabletop display, additional representatives may register for a fee of $279.00 each

All exhibitors are welcome to attend all SCCT2018 program activities, except for the pre-program sessions on Wednesday, July 11 and Thursday, July 12, 2018.

Please Note: Continuing Medical Education (CME) credit will not granted to exhibitors. Exhibitor personnel may attend CME program activities and obtain credit by registering and paying the full SCCT2018 meeting registration fee.

 

 Important Deadlines

Contracts and partial deposit due May 5
Deadline for island booth exhibits to submit blueprint May 5
Certificate of Liability Insurance due May 5
Last day to cancel for partial refund May 19
Exhibitor registration forms due June 5
Hotel cut-off dDate June 9
Advance shipments accepted (without surcharge) June 15 - July 3
Final payment due June 16
Last day for warehouse deliveries July 9

(July 9 is the last day freight can arrive in advanced warehouse with guarantee of delivery to booth exhibitor move-in) 

On-site shipments are permitted July 11
Exhibit installation completed by 4:30pm July 12
Exhibits dismantled by 9pm July 14

 

SCCT Rules and Regulations

Agreement to the Rules and Regulations

The following rules and regulations governing the Exposition under the auspices of the Society of Cardiovascular Computed Tomography (SCCT) arpart of the Exhibit Space Application Contract and constitute binding contract between the Exhibitor and SCCTThey have been formatted in the best interest of the Exhibitorand we ask full cooperation of the Exhibitor in their observance. Any detail not specified is subject to decision by SCCT.

Enforcement of Rules and Regulations

As condition for exhibiting, each exhibitor shall agree that theytheir employees and their agents will observe all SCCT policies and regulations as described in the prospectus. SCCT reserves the right to restrict and/or dismiss at any time any exhibit that SCCT deems undesirable. Any exhibitor who begins dismantling or packaging their exhibit and/or exhibit materials prior to the official close of technical exhibits may not be permitted to participate in futurSCCT expositions.

Appearance of exhibits

Any part of a booth that has unfinished sides or end panels must be draped at the exhibitor's expense.  A booth must lend itself to an attractive appearance. Meeting Management reserves the right to have such finishing done at the exhibitor's expense. The Exhibit Hall is carpeted; additional floor covering is not mandatory but it is available. 

In-line booths                                                                                                                                                   

The backof booths may not be more than 8' high, and sides may not exceed 3' high. All in-line booths will be provided with an 8' high back wall drape, 3'high side drapes, and standarbooth sign with company name.

Island booths

Overstatemenidesigshoulbe avoidedExhibitmusbconstructein compliancwitthAmericanwith DisabilitieAco1991Aislanbooth maextentalouteedgeothbooth spacebuthdesigothbootmust alloaccessibilitfroall fouaisleand suciensee-througareasanoto blocthvieothadjacenexhibitsAll buildinmaterialincluding thosthaar“see-throughor“sheer,” sucaglasor fabricwilbconsidereapotential visibilitblockerwheSCCreviewisland flooplansAlislanbootharrequired tsubmiblueprinand/ophotograph othbootdesigbMay 5, 2018.

Research Row tabletop displays

A research trial may attach banner up to 6widtthfronothtableBackdrops anfreestandinbannerarnot permitted.

Liability 

Each exhibitor agrees to protect, indemnifyand hold harmless SCCTShepard Exposition Services, Gaylord Texan Resort and Convention Center and their officers, directors, agents and employees from any claims, liabilitydamages or expenses asserted against them or incurred by them as result of or in connection with, any loss of or damage to propertyor injury to persons resulting from, arising out of or in anyway connected with negligence, wrongful acts, or breach of contract by the exhibitorits agents, or employees. Exhibitorare encouragetinsure themselveagainspropertlosor damaganagainsliabilitfopersonal injury.

It is further understood and agreed that SCCT shall in no event be liable to an exhibitor for any loss of profits, sales, business opportunities, or any other type of director consequential damages alleged to be due from breach of this contract. It is understood and agreed that the sole liability of SCCT to any exhibitor for any breach of this contract shall be for the refund of all amounts paid by the exhibitor pursuant to this contract as an exclusive remedy.

Insurance

The exhibitor shall, at its sole cost and expense, procure and maintain, throughout the term of the contract for exhibit space, comprehensive general liability insurance against claims of bodily injury or death and property damage occurring in, upon or resulting from the premises leased. The general liability insurance shall name SCCT, Shepard Exposition Services, and Gaylord Texan Resprt and Convention Center as additional insureds. Such insurance shall include contractual liability and products liability coverage with the combined and single limits of liability of not less than $1,000,000. The exhibitor shall be required to provide SCCT with said certificate of insurance indicating the appropriate insurance coverage by May 5, 2018.

Application for space

The application for space and the official notice of assignment constitute a contract for the rights to use the space allotted. A completed application for space with deposit and all requested information must be received by mail or email:  

Mail:       

SCCT2018 c/o NTP EVENTS
 attn: Alex Skeete
 313 S. Patrick Street
Alexandria, VA 22314
 +1.703.706.8224

Email:         askeete@ntpevents.com

 

Exhibit booth representation

Booths must be kept open and staffed daily during scheduled exhibit hours by exhibitor’s staff. Breaking down or packaging up of materials earlier than 5:45pm, Saturday, July 14, 2018, is prohibited.

Audiovisual and sound

Audiovisual and other sound effects must be regulated so that they do not disturb neighboring exhibits. SCCT reserves the right to determine the point at which sound interferes with others and must be discontinued.

Hospitality/Private meetings

Exhibitor-sponsored hospitality functions and private meetings must not conflict with any scheduled conference activities and must be approved by SCCT. Additional fees applyContact SCCT for mordetails.

Printed material distribution/canvassing

Canvassing in any part of the facilities utilized by SCCT is strictly prohibited and anyone doing so will be requested to leave the building. Distribution of advertising or printed material by an exhibitor outside of the exhibitor's allotted space will not be permitted.

Selling of products and services

The purpose of exhibiting is to further the education of meeting attendees through product and service displays and demonstrations. Sales and order taking are permitted provided all transactions are conducted in a manner consistent with the professional nature of the meeting. No signage or product price will be allowed. SCCT reserves the right to restrict sales activities that it dee,s inappropriate or unprofessional. 

Educational events in exhibit booths

Exhibiting companies must inform SCCT, in writing, of all educational events offered in their exhibit booths. Notification letters must include a description of the event identifying content, date, time, format, and names of physicians involved in the delivery of the educational content. 

Subletting of exhibit space

Exhibitors are prohibited from assigning or subletting a booth or any part of the space allotted to them. Nor shall they exhibit or permit to exhibit in their space any merchandise or advertising materials that are not part of their own regular products or services. 

Relocation ofExhibits

SCCTreservestherighttoalterlocationsof exhibitsasshownontheofficialfloorplan, ifitisdeemedtobeadvisableorinthebest interestsoftheAnnualScientificMeeting.

Americans with Disabilities Act

Each exhibitor shall be responsible for compliance with the Americans with Disabilities Act of 1991 within their assigned exhibit space.

Cancellation of exposition

In the event of cancellation of the SCCT2018 exposition due to fire, strikes, governmental regulations, or causes that would prevent the scheduled opening or continuance, then and there upon, exhibitors and SCCT have no further obligations to each other, and SCCT management shall determine an equitable basis for the refund of such portion of exhibit fees as is possible, after due consideration of expenditures and commitments already made. 

Conditions of contract to exhibit

Exhibitoragretabidby thconditions othcontracstateithSCCT2018 exhibitor prospectusExhibitoraccept responsibilitfoinforminalotheir employeeothesconditionanagree thathewilabidbthealso.

Industry guidelines

The purpose of the SCCT exposition is to allow companies an opportunity to meet one-on-one with healthcarprofessionals to inform them of the latest developments in equipment, supplies, technologyand services available. Adherence to the Accreditation Council for Continuing Medical Education (ACCME) Standards for Commercial Support is mandatoryStandar4.1 states, Arrangements for commercial exhibits or advertisements cannot influence planning or interferwith the presentation, nor can they be condition of the provision of commercial support for CME activities. Standar4.2 further states that Live (staed exhibits, presentations) or enduring (printed or electronic advertisements) promotional activities must be kept separate from CME.

a) Exhibit fees arseparate and distinct from educational grants. (They arnot considered commercial support.)

b) Exhibit fees arset by SCCT for each activity prior to solicitation and are standardized for that activity; SCCT may set dierent fees for industrynot-for-profit organizations/foundations and publishers; potential exhibitors will have equal access to purchasing exhibits pace (first-come,first-served basis).

c) All exhibitors will be situated in room or area separate from educational activities, and the exhibits must not interferor in anyway compete with the learning experience prior to,during,or immediately after the activity.

d) Commercial interest (pharmaceutical/industry )representatives may attend CME/CE activities at the discretion of SCCT for the direct purpose of the representatives' own education; howeverthey manot engage in sales or marketing activities while in the space or place of the educational activityIf representative wants credit for attending the course, he/she must pay the full SCCT2018 meeting registration fee. Complimentary attendance will not be linked to oering commercial support.

ACCME Standarfor Commercial Support 4.1.

Exhibitors arreminded of the Food and Drug Administration (FDA) regulations on the promotion of investigational and pre-approved drugs and devices. Exhibitors aralso cautioned about FDprohibition of promoting approved drugs for unapproved purposes.

Exhibitormuscomplwitthstandards established by the Accreditation Council for Continuing Medical Education (www.accme.org), the American Medical Association's Ethical Opinions on Continuing Medical Education and Gifts to Physicians (www.ama-assn.org), the Food and Drug Administration regulations regarding industry-supported scientific and educational activities (www.fda.gov), the revised PhRMA Code on Interactions with HealthcarProfessionals (www.phrma.org), and the revised AdvaMed Code (www.advamed.org).

 
 

 

703-766-1706
800-876-4195

415 Church St. NE, Suite 204
Vienna, VA 22180-4751